Administrative Assistant

Who we are?

Al-Haq Europe is an independent human rights organisation based in Brussels, Belgium that seeks to promote through legal research, advocacy, campaigning and litigation the human rights of the Palestinian people, with a focus on influencing duty bearers and relevant stakeholders, including policy-makers, civil society and the general public, across Europe and the European Union (EU), in coordination with relevant Palestinian and European civil society actors and coalitions. Al-Haq Europe strives to advocate for the effective implementation of international law and human rights, thereby contributing to the overall efforts in safeguarding international law and the fight against impunity globally. Al-Haq Europe seeks to hold to account all individual, institutional and corporate perpetrators of human rights violations and international crimes against the Palestinian people through relevant domestic, regional and international mechanisms, while seeking innovative avenues for accountability and justice. Al- Haq Europe further seeks to widely disseminate critical updates and amplify the plight of the Palestinian people through a plethora of channels. In fulfilling its mission and vision, Al-Haq Europe strives to adopt an inclusive approach in representing and advocating for the liberation of Palestine and the inalienable rights of the Palestinian people, including by extending the space to women, youth, persons with disabilities, and other marginalised groups.

Values

• Justice: Fight and strive for justice for all those who struggle against racism, discrimination, political and social violence, and injustice.
• Respect for Human Rights: Our belief that every human being is of equal worth and whose rights should be respected. Our commitment to uphold, respect and promote human rights in all activities, internal and external.
• Equality and Non-Discrimination: Our conviction that all individuals and groups have the right to equality of rights, voice, and opportunity.
• Integrity and Honesty: Our commitment to acting with the highest levels of honesty, transparency, and integrity in all of our activities and communications.

Job Description

We are looking for an Administrative Assistant who will provide support to the overall functioning of the office by performing essential administrative duties, including:

• Assist the work of the Office Coordinator in carrying out management related tasks;
• Assist with the organising of finances (e.g., processing invoices, expense records, budget tracking, preparation of financial reports, etc.);
• Assist in the preparation of reports, including the Annual Report, memos, and presentations;
• Assist in the preparation of documentation (e.g., contracts, travel reports, etc.);
• Assist in the logistical organisation of internal and external meetings, events and conferences;
• Assist with travel arrangements (e.g., booking flights and accommodation, transport arranging);
• Create and maintain an appropriate documentation, filing and archiving systems for the organisation;
• Maintain office equipment and supplies;
• Carry out other day-to-day admin related tasks to contribute to the work of the organisation.

Profile

• Vocational qualification in administration and/or Human Resources (Bachelor’s Degree or equivalent in experience);
• Experience in administration and in-depth knowledge of the Belgian administration system;
• Fluent in spoken and written French and English. Dutch and/or Arabic is an asset.;
• Good written and verbal communication skills;
• Ability to work cooperatively and proactively in a multicultural, challenging environment;
• Proficiency in Microsoft Office (Outlook, Word, Excel…); Interest in Palestine, the Middle East, international law and related topics.
• Strong organisational, time management and multitasking skills, discretion to confidential information, and attention to detail.
• Flexibility and adaptability, a problem solving mindset, and ability to work under pressure;
• Self-motivated and resourceful, with a strong sense of responsibility and commitment to high-quality work.

To Apply

Interested and qualified candidates can submit their cover letter, curriculum vitae, together with the contact information for three references to: alhaqeurope@proton.me by 20 January 2025. Please use “Administrative Assistant” as the subject of your email.

Only complete applications will be reviewed and only shortlisted candidates will be contacted.

Al-Haq Europe is an equal opportunity employer that does not discriminate in its hiring practices.